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A.
Introduction
B. Particulars in terms of
section 51 of the Promotion of Access to
Information Act
1. Contact details
2. The section 10 Guide on how to use the
Act
3. The latest notice in terms of Section
52(2)
4. Records available in terms of any other
legislation
5. Access to the records held by the private
body in question
i. The latest notice regarding the
categories of records of the body, which are
available without a person having to request
access in terms of this Act in terms of
section 52(2)
ii. Records that may be requested
iii. The request procedures
6. Other information as may be prescribed
7. Availability of the manual
Introduction to Tectra
Automation (Proprietary) Limited
Main business:
The company trades in
pneumatic, linear motion and servo drive
markets.
Particulars in Terms of the
Section 51 Manual
1. Contact details
The Managing Director has duly
authorised the Company Secretary to deal with
all matters in connection with requests for
information in terms of the Promotion of Access
to Information Act, 2 of 2000.
Postal address: PO Box 831
Kempton Park
1620
Street address: 11 Pomona
Road
Kempton Park
1621
Telephone: 011 979 4620
Fax: 011 979 4625
E-mail: je@tesuco.co.za
2. The section 10 Guide on how
to use the Act
The Guide will be available from
the South African Human Rights Commission.
Please direct any queries to:
The South African Human
Rights Commission:
Postal address: Private Bag
2700
Houghton
2041
Telephone: +27 11 484-8300
Fax: +27 11 484-7146
Website:
www.sahrc.org.za
3. The Latest Notice in Terms of
Section 52(2)
No Notice has been published on
the categories of records that are automatically
available without a person having to request
access in terms of PAIA.
4. Records available in terms of
any other legislation
1. Basic Conditions of
Employment No 75 of 1997
2. Companies Act
3. Compensation for Occupational Injuries
and Health Diseases Act No 130 of 1993
4. Employment Equity Act No 55 of 1998
5. Income Tax Act No 95 of 1967
6. Labour Relations Act No 66 of 1995
7. Occupational Health & Safety Act No 85 of
1993
8. Skills Development Act No 9 of 1999
9. Unemployment Insurance Act No 63 of 2001
10. Value added Tax Act No 89 of 1991
5. Access to the records held by
Tectra Automation (Pty) Ltd
i. Information readily
available
Brochures
ii. Records that may be
requested.
Incorporation and
Constitution:
·
Memorandum and
Articles of Association
·
Documents of Incorporation
· List of
directors
· Minute
books and resolutions
· Share
register
·
Statutory registers
Finances:
·
Annual financial
statements
· Asset
register
· Banking
details
·
Accounting records
·
Invoices
Tax Records:
·
Tax returns
· PAYE
records
· SARS
payments
· All
other statutory compliances – VAT, SDL, UIF
and workmen’s compensation
Human Resources:
·
Employee code of
conduct
·
Employment contracts
·
Disciplinary records
·
Employment equity plan
·
Remuneration records
·
Training records
· Medical
aid records
· Pension
Fund records
iii. The request procedures
Form of request:
·
The requester
must use the prescribed form C to make the
request for access to a record. This must be
made to the head of the private body. This
request must be made to the address, fax
number or electronic mail address of the
body concerned.
·
The requester
must provide sufficient detail on the
request form to enable the head of the
private body to identify the record
requested and the requester. The
requester should also indicate which form of
access is required. The requester should
also indicate if any other manner is to be
used to inform the requester and state the
necessary particulars to be so informed.
·
The requester
must identify the right that is sought to be
exercised or to be protected and provide an
explanation of why the requested record is
required for the exercise or protection of
that right.
·
If a request is
made on behalf of another person, the
requester must then submit proof of the
capacity in which the requester is making
the request to the satisfaction of the head
of the private body.
Fees:
A requester who seeks access
to a record containing personal information
about that requester is not required to pay
the request fee. Every other requester, who
is not a personal requester, must pay the
required request fee:
·
The head of the
private body must notify the requester
(other than a personal requester) by notice,
requiring the requester to pay the
prescribed fee (if any) before further
processing the request.
·
The fee that the
requester must pay to a private body is R50.
The requester may lodge an application to
the court against the tender or payment of
the request fee.
·
After the head
of the private body has made a decision on
the request, the requester must be notified
in the required form.
·
If the request
is granted then a further access fee must be
paid for the search, reproduction,
preparation and for any time that has
exceeded the prescribed hours to search and
prepare the record for disclosure.
6. Other information as may be
prescribed
The Minister of Justice and
Constitutional Development has not made any
regulations in
this regard.
7. Availability of the manual
The manual is available at
the offices of Hytec Holdings (Pty) Ltd, the
SAHRC and on
www.tectra.co.za.
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